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Bilingual Secretary
Bilingual secretaries and personal assistants (PAs) deal with administrative work in more than one language. They play an important role in international communication amongst businesses. Some bilingual secretaries are required to use their foreign languages more regularly than others; positions could involve working consistently in English and foreign languages or only using language skills occasionally. While a university degree is not a prerequisite for this position, an increasing number of language graduates take up administrative roles in large international companies in the form of personal assistant or senior secretary to corporate management. A bilingual secretary combines language and administrative skills to interpret, translate and summaries information to ensure effective and efficient communication on a global level. The extent to which language skills are used daily varies between employers.Typical activities depend on the nature of the role and the employing organization, but usually include:
• translating and summarizing material from one language into another;
• arranging visits with foreign clients and potentially acting as interpreter;
• making and receiving telephone calls/faxes in a foreign language;
• organizing meetings, minutes, agendas and travel details for overseas visits;
• using shorthand presentation packages and word processing software;
• supervising junior office staff.
job responsibility of Bilingual secretary
• answering telephone calls/taking messages in a foreign language• organizing meetings
• booking transport and accommodation for overseas visits/international visitors
• translating documents from English to foreign languages
• acting as an interpreter
• handling foreign correspondence
• typing/word processing
• maintaining diaries/arranging appointments
• filing
• managing databases
• recruiting, training and supervising junior staff
The work offers prospects for promotion via advancement into senior administrative and secretarial or PA positions, or by moving into related employment areas such as translating, interpreting, marketing or public relations
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Employment Opportunities for Bilingual secretary:
• international organizations;• foreign and British banks;
• professional consultancies (e.g. management, legal and insurance);
• manufacturing companies and other industrial organizations with overseas interests
Top Recruiting Companies of Bilingual secretary:
• National governments• Private companies or manufacturers
• Commercial or financial institutions
• Management consultants
• Banks
• Law firms
• Insurance companies
Jobs are advertised via the internet, by careers services and recruitment agencies and in regional/national newspapers such as The Guardian, The Independent and The Times. There is also some scope for freelance work
How to become a Bilingual secretary?
Formal academic qualifications are not required for entry into the profession, although a degree in languages, business or management may prove advantageous. Typing, word processing and/or shorthand qualifications can also be useful – a range of secretarial training courses are available at further education colleges. Many positions require candidates to possess previous office, IT, customer service or commercial work experience. Relevant experience can be gained initially via temporary agency work, which can, in turn, lead to permanent work. Key skills for bilingual secretaries• Fluency in at least two languages
• IT skills
• Secretarial skills
• Attention to detail
• Communication skills
• Teamworking
• Organizational skills
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